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• DETA Substantive Policy

Information management

Managing department's information resources, including creating, capturing, registering, classifying, indexing, storing, retrieving, archiving and disposing of records. Also includes acquisition, evaluation, control and disposal of library and other information products, items kept for reference purposes, and provision of service to internal and external clients, based on information resources.

Procedures

• IFM-PR-002: Information Ownership and Data Custodianship

  Provides a list of responsibilities that apply to information owners and data custodians to ensure departmental data and information is well managed.
  http://education.qld.gov.au/strategic/eppr/information/ifmpr002/ - details
  

• IFM-PR-003: Classification and Handling of Information Assets

  Provides essential requirements for classifying, labelling and handling information assets that are owned, managed or handled by the Department of Education and the Arts and its service providers.
  http://education.qld.gov.au/strategic/eppr/information/ifmpr003/ - details
  

• IFM-PR-005: Access to Records Held in Schools

  While customary information will continue to be made available to parents and students, under administrative access, that is, upon application in writing to the Principal, certain applicants are allowed access to certain documents held in schools.
  http://education.qld.gov.au/strategic/eppr/information/ifmpr005/ - details
  

• IFM-PR-006: Maintaining the Security of Department Information and Systems

  Identifies conditions for maintaining security of information and information systems within units of the Department of Education, Training and the Arts.
  http://education.qld.gov.au/strategic/eppr/information/ifmpr006/ - details
  

• IFM-PR-007: Intellectual Property

  Defines intellectual property, responsibilities of departmental officers and processes for dealing with intellectual property.
  http://education.qld.gov.au/strategic/eppr/information/ifmpr007/ - details
  

• IFM-PR-008: Records Management in Schools and Non-School Offices

  Outlines requirements for establishing and maintaining full and accurate records of Department of Education and the Arts business activities and conduct in a way that meets statutory and accountability obligations, ensuring access to accurate and reliable information.
  http://education.qld.gov.au/strategic/eppr/information/ifmpr008/ - details
  

• IFM-PR-009: Applying Metadata to Web Pages and Departmental Records

  Describes requirements for creation, application and maintenance of metadata: metadata standards, controlled vocabularies (thesauruses), resource discovery and information, records and data management. While not mandatory for schools, schools are encouraged to apply metadata to web pages and departmental records to enhance information management and resource discovery.
  http://education.qld.gov.au/strategic/eppr/information/ifmpr009/ - details
  

• IFM-PR-010: Managing Electronic Identities and Identity Management

  Outlines factors that need to be considered when involved in identity management and the managing electronic identities of departmental employees, students and other users of the departmental network and/or systems; and implementing appropriate identity management access to ICTs.
  http://education.qld.gov.au/strategic/eppr/information/ifmpr010/ - details
  

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